Executive Assistant

What are you going to do?

As an Executive Assistant at i3D.net you keep the CEO and the rest of the C-level team running smoothly. You bring structure, follow up on what needs to happen, and keep the day organized in a way that helps everyone move faster. You make sure important things get done and that the right people talk to each other at the right moment.

What you’ll be doing

• Agenda ownership: Keep the CEO’s agenda tight and organized, plan, and make sure he is prepared for whatever the day brings.
• Follow up and coordination: Keep an eye on actions and decisions, check in with teams, and make sure nothing gets forgotten.
• Travel and logistics: Arrange trips, customer visits, and events for the CEO and C-level team without last-minute stress.
• Meeting preparation: Sort out everything needed for meetings with customers, partners, and internal teams so they run smoothly.
• Communication flow: Help keep everyone in the loop by organizing updates, reminders, and simple structures that support teamwork.
• Structure and organization: Create straightforward routines around planning and follow-ups so days feel less chaotic and more focused.

What do we ask?

• Experienced Executive Assistant: You bring at least 5 years of Executive Assistant experience in an international environment. Experience in an IT organization is a big plus.
• Strong in organization: You manage planning, agendas, and priorities with accuracy and overview.
• Clear communicator: You are fluent in English and Dutch and comfortable interacting with colleagues, customers, and C-level stakeholders.
• Proactive approach: You identify what needs attention and take action without waiting for instructions.
• Steady under pressure: You handle changing schedules and busy periods in a calm and controlled way.
• Follow-up focused: You keep track of tasks and ensure outcomes are delivered.
• Discrete and reliable: You handle sensitive information with care and professionalism.
• International mindset: You are used to coordinating travel and communication across time zones.
• Comfortable with digital tools: You work easily with Office 365, planning tools, and other systems.
• Location and work permit: You already live in the Netherlands, hold a valid EU work permit, and are available to work from our Rotterdam office at least two days per week.

What do we offer?

• Impact: Join a team where your work makes a visible difference in how the company operates day to day.
• Competitive Perks: Enjoy great pay, shift bonuses, an annual bonus, 25 vacation days (excluding national holidays), travel allowance, and a premium-free pension.
• Skill Development: Level up with career guidance and education reimbursement.
• Gaming Perks: Get lifetime access to Ubisoft’s game library and two free games every year.
• Stay Active: Use our in-house gym in Rotterdam or unwind in the game and music rooms.